Add Text to Every Page of a PDF — Headers, Footers, Stamps (Free)

You have a 47-page contract and your legal team needs "CONFIDENTIAL" stamped on every page before sending it to opposing counsel. Or you have a 20-page report that needs your company name in the header and the date in the footer. Doing this page by page would take forever. Here's how to add text to every page of a PDF in one step.

How It Works (30 Seconds)

1. Open the PDF Text Adder.
2. Drop in your PDF.
3. Type the text you want on every page.
4. Select "All Pages" from the page dropdown.
5. Choose position, font, size, and color.
6. Click Add Text. Download.

Every page now has your text in exactly the same position. A 5-page PDF or a 500-page PDF. Same process, same speed.

5 Use Cases for All-Page Text

1. Confidentiality Stamps

Legal documents, internal reports, draft proposals, and NDA materials often need a visible stamp on every page. Here's how to set it up:

• Text: CONFIDENTIAL (or DRAFT, INTERNAL ONLY, DO NOT DISTRIBUTE, PRIVILEGED)
• Position: Center (Stamp)
• Size: 36pt
• Color: Red
• Pages: All Pages

This places a large, visible red stamp in the center of every page. Anyone flipping through the document sees it immediately. This is standard practice for legal document handling and corporate compliance.

2. Document Headers

Reports, proposals, and multi-page letters often need a header identifying the document or the organization.

• Text: Your company name, department, or document title
• Position: Top Center (or Top Left for company name, Top Right for doc ID)
• Size: 10pt
• Color: Gray (subtle) or Black (prominent)

Gray text at 10pt creates a professional, unobtrusive header that identifies the document without competing with the main content.

3. Document Footers

Footers typically carry dates, revision numbers, classification labels, or disclaimers.

• Text: "Prepared April 2026" or "Rev 3.1" or "For Internal Use Only"
• Position: Bottom Center (or Bottom Right for dates)
• Size: 8pt
• Color: Gray

4. Draft Watermarks

Before a document is final, you might circulate drafts for review. Marking every page as a draft prevents someone from treating an unfinished version as final.

• Text: DRAFT
• Position: Center (Stamp)
• Size: 36pt
• Color: Gray (less aggressive than red)

For a diagonal watermark that covers more of the page, use the dedicated Watermark tool instead. The text tool places text horizontally at the center; the watermark tool angles it diagonally for a more traditional watermark look.

5. Reference Numbers and Labels

Insurance claim documents, court filings, and academic submissions sometimes require a reference number or case number on every page.

• Text: "Case No. 2026-CV-4481" or "Claim #INS-0294817"
• Position: Top Right
• Size: 8pt or 10pt
• Color: Black

Adding Both a Header AND a Footer

The tool adds text to one position per run. To add both a header and a footer, run the tool twice:

1. First pass: Add your header text (Top Center, All Pages). Download the result.
2. Second pass: Open the modified PDF from step 1. Add your footer text (Bottom Center, All Pages). Download the final version.

The header from the first pass is preserved when you add the footer in the second pass. Both appear on every page in the final PDF.

What This Tool Does NOT Do

Being clear about limitations saves you time:

• Sequential page numbers (1, 2, 3, 4...) — the text tool puts the SAME text on every page. For auto-numbered pages, use the Page Numbering tool.
• Diagonal watermark text — the text tool places text horizontally. For angled watermark text, use the Watermark tool.
• Image-based stamps (logos, seals) — the text tool adds typed text only. For images, use the Image Adder.
• Editing text already in the PDF — the tool adds new text on top of existing content. It does not modify or remove existing text.

Position Guide

Position	Best For	Example
Top Left	Company name, logo text	ACME Corp
Top Center	Document title	Quarterly Review - Q1 2026
Top Right	Date, reference number	April 6, 2026
Center (Stamp)	Confidential stamps, draft marks	CONFIDENTIAL
Bottom Left	Revision info, author	Prepared by Legal Dept
Bottom Center	Footers, disclaimers	For Internal Use Only
Bottom Right	Date stamp, version	Rev 3.1